Here's the thing. In order for the meeting to count as an official
meeting, it has to satisfy the standard in the Bylaws - which in my
mind will be extremely difficult to do using Wave or anything else
except for possibly live two-way video chat.
Now, if we want to make some kind of Wave Meeting that is online only,
that's fine; it can be any time and follow any structure - it's just
not going to be an official business meeting. This is part of what I
was getting at when I was suggesting that perhaps the meetings needed
to be forked into separated types - one for business, and one for
whatever. Maybe we don't necessarily need to have an official
meeeting every single week with everyone in attendance. The thing is,
if the Wave is not an official meeting, then it's just one more
communication medium in addition to the mailing list, the IRC room,
and the wiki. It's fine to keep adding different media - but I really
don't see Wave being a medium where official meetings can be held.
So, if we want to make the rules more lax so that we can legally say
that our online meetings count as our official meetings, all we have
to do is amend the Bylaws. I am reluctant to do that because I think
it's important to set a high standard for what counts as an official
meeting. I think we benefit from being able to communicate in person,
and making a commitment to be a part of meetings means making a
commitment to being there in person.
And here's another point I've tried to make before, but I'll make it
again. We can have 99% of discussion about the meeting topics take
place before the actual meeting. We should be able to do all the
conversation and problem-solving ahead of time so that the official
business meeting consists of simply officially approving everything
that has already been informally approved. For example, I think most
people are in favor of purchasing more tshirts via Starbuck since
we've discussed it online, but we really should vote on that outlay of
cash and so we just need to have a quorum and vote and it can get
So in my mind, here's the streamlined way that tonight's meeting could go down:
* Meeting officially open
* take attendance
** is a quorum present (y/n)?
** if yes then continue, else adjourn
* should $135 be allocated to buy tshirts? (vote)
* do we have enough information to make a provisional decision
regarding re-signing our lease? (vote)
** if yes (we have enough information), vote on whether to re-sign
under same terms or not. (vote)
** if no (we don note have enough information), issue is forwarded to
Board for final decision
* who will volunteer to file with the Ohio AG?
* who will volunteer to run for officer positions for next year?
* what date should elections be held on - July 6? (vote)
I know I'm as guilty as anyone of putting stuff on the agenda that
doesn't need to be "official business", and I'll try to refrain from
doing that if we choose to go down this path of streamlining the
official meetings. Under this streamlined system, the person running
the meeting would have to be strict about keeping non-business items
from taking the meeting over.
I know that the meetings have been a consistent hobby horse for me. I
think that's because I often perceive these two things: 1) people want
to be involved, but can't come on Tuesday nights, and 2) the meetings
sometimes drag on and people that only come on Tuesday nights don't
feel like it's the best use of their time.
I don't know what the answer is...